DEMOCRATIC EXECUTIVE COMMITTEE
COMMITTEE BY LAWS
GLOUCESTER COUNTY DEMOCRATIC COMMITTEE
This organization shall be known as the “GLOUCESTER COUNTY DEMOCRATIC
The official designation of this organization shall be ‘Regular Democratic Organization
of Gloucester County.” This slogan may be used in Gloucester County only with the
written permission of the chairman of this organization.
It shall be the purpose of this County Committee to pursue the high values of democratic
government by developing competent candidates for the Democratic Party and effectively
working for the election of the same. These efforts shall encourage the widest possible
participation in the activities of the Gloucester County Democratic Committee and the
Democratic Party, regardless of race, color, creed, national origin or sex. It shall be the ultimate
goal of the County Chairman to lend its total energies to provide the best possible government to
all the people of Gloucester County.
MAKE-UP: This committee shall be composed of two members (one male and one female) elected from each election district in the County, each member is to reside in the district in which he or she is elected and to be chosen at the time of the prim
ary election, or as otherwise provided by and represented by law. (19:5
TERMS OF OFFICE: Pursuant to statute, the members of the County Committee shall take office on the first Saturday following their election, on which day the terms of all members of such committee there-to-fore elected shall terminate.
FILING VACANCIES: Pursuant to statute, a vacancy in the office of a member of the County Committee shall be filled by the Municipal Committee of the municipality wherein the vacancy occurs.
The following elected or appointed officials, Democrats, residents of Gloucester County, shall be honorary members of the County Committee, with all rights and privileges of membership, excepting the right to vote and unless otherwise provided in the by-laws:
1.All officers of the County Committee
2.The Democratic State Committeeman and Committeewoman;
3.All Chairs of the Municipal Democratic Committee within the County;
4. All elected or appointed Democratic National and State officials;
5. The Democratic members of the County Board of Elections;
6. All elected Democratic County and municipal officials. Nothing herein, however, shall be interpreted to deny the right to vote to such elected or appointed official, who is a duly elected member of the County Committee.
Election of Officers
QUALIFICATION OF OFFICERS
Any Democrat, male and female, shall be eligible tohold any office, whether or not he or she is a
member of this Committee, provided however: That the Chair and Vice-Chair shall be individuals
of opposite sex.
ELECTION OF CHAIR, VICE-CHAIR, SECRETARY &
The Chair, Vice-Chair, Secretary and Treasurer shall be elected at the annual
organization meeting of then County Committee, as shall be provided by R.S. 19.
TERMS OF OFFICE
All officers shall hold office until their successors are duly elected or appointed.
The Chair shall, as soon as may be conveniently possible after his election, appoint the
1. Executive Director
2. Legal Council
5.The Chair may appoint such members of the Gloucester County
Democratic Party as he may deem advisable, whether they be
members of the County Committee or not, in any capacity that may be required for the orderly carrying out of the purposes of the party.
VACANCIES OF OFFICERS
Vacancies in any of the officer positions may be filled by the Executive Committee
except in the case of a vacancy in the Chair’s position, an election for a new chair shall
be held by the membership within thirty (30) days and in the interim the vice-chair shall
serve as Chair.
NOMINATION FOR COUNTY CHAIR, VICE-CHAIR,
SECRETARY AND TREASURER
Said nominations shall be made from the floor by any elected member and seconded by
any other elected member. Speeches for nomination shall be one (1) per candidate and
limited to five (5) minutes. Seconding speeches shall be limited to one (1) per candidate
and limited to two (2) minutes. Each of the candidates may accept nomination in a
speech of less than ten (10) minutes.
METHOD OF ELECTION
Election shall be as follows:
1. A temporary Chair shall be appointed by the present
conduct the election of Chair.
2. If there is no contest for Chair, Vice-Chair, Secretary or Treasurer,
election shall be held as a voice vote.
3. If there is a contest for any office, election for
that office shall be
by secret ballot.
4. In the event of a contest for any office the winner
must receive at
least fifty percent (50%) plus one (1) vote of the
total number of
5. In the event that no candidates receives a majority
on the first
a. There will be a ten (10) minute break between ballots. Any
candidate may withdraw.
b. Of the remaining candidates, the two (2) with the highest
number of votes received, on the first ballot, will
only candidates eligible on succeeding ballots.
ELECTION BY SECRET BALLOT
1. Paper ballots shall be distributed to the voting members and the
membership shall fill in the name of their individual choice of such
office as may be in contest.
2. Each candidate for office for which there is a contest may select one teller to assist in the tally of the vote with the candidates for such office entitled to select the same tellers if
they so choose.
3. Only members of this organization who are present shall be entitled to vote. No proxies shall be recognized.
4. After each member entitled to vote has done so, the
Secretary, assisted by the tellers, shall tally the ballots and announce the votes for such contested office.
NOTICE OF INTENTION-COUNTY CHAIRMAN
Any individual seeking to run for the office of County Chairman shall notify their
intention by forwarding written notice of their intention to the Secretary of the party at
least sixty (60) days prior to the end of the current chairman’s term.
DUTIES OF THE OFFICERS
The Chair shall:
1. Preside at all meetings of the County Committee and of Executive Committee
2. Appoint the Chair of all committees and be responsible to County Committee for the faithful performance of their duties
3.Serve as a member ex officio of all committees
4.Faithfully execute the decisions of the County Committee
5.Together with the treasurer, sign all vouchers for payment
6.Enforce at all times the strict observance of the By-laws
7.Allow no persons, other than members of the County Committee, to attend meetings; except by invitation
8.Put all questions to and declare the determination of the County Committee.
The Vice-Chair shall:
1.Assist the Chair upon his request in the performance of his duties;
2.In the absence of the Chairman, preside at meetings of the County Committee or of the Executive Committee.
The Secretary shall:
1.Keep full and correct minutes of the proceedings ofthe County Committee and of the Executive Committee
2.Call the roll of all the Officers
3.Call the roll of Officers and elected members pursuant to vote at all County Committee meetings.
The Treasurer shall:
1.Deposit all funds in his/her custody and in such banks as the County Committee may designate, subject to joint order of the treasurer and the County Chair.
2.Prepare and file such financial statements as may be required of the County Committee by law.
3. Act ex officio as a member of the Finance Committee.
4.Prepare an annual audited financial report, showing the amount of money received by or on behalf of the Committee during the previous year, together with the names and addresses from whom the money was received, and also a statement of the purpose for which it was expended, itemized as to all items in excess of five dollars ($5.00) and where expended. This report shall be presented at the general meeting after the General Election.
5.Copies of this report shall be furnished to all Municipal Chairpersons, who shall, in turn make copies available to members of the County Committee within their municipalities.
6.Render all necessary cooperation and assistance to the auditing or examining Certified Public Accountant selected by the Executive Committee as provided in Paragraph 4 of
Section C, Article VI.
The Sergeant-at-Arms shall:
1.Assist the Chair in maintaining order at all meetings
2.Appoint such aids as he/she may deem necessary to facilitate the discharge of said duty
In addition to the aforementioned enumerated duties, each officer shall perform such other functions as may be required of him/her:
2.The statutes of the State of New Jersey
3.The rules and procedures of the Democratic State
4.The County Committee
There shall be an Executive Committee that consists
1.The Chair of the Municipal Committees
2.The officers of the County Committee
3.State Committeemen and Committeewomen
4.Such other persons as the Chair of the County Committee
The term of the Executive Committee members described in Section A, paragraph 3,
shall be extensive with their terms in said office. The terms of the Executive committee
members described in paragraph 1, 2, and 4 shall be two (2) years until their successors are chosen or elected as the case may be.
The Executive Committee shall perform the followingduties:
1.Advise and assist the Chairman in the appointment of members of the various Standing
Committees and all other committees, in the establihment of general policies in the
conduct of election campaigns, in approval of all fixed expenditures as set forth in the
annual budget, in coordinating the activities of all committees and in the enforcement of the By-Laws and the decisions of the County Chair;
2.Call special meetings of the County Committee pursuant to Article XI, Section C, of the
3.Present to the County Committees such recommendations, as it may, by a majority vote, deem advisable on any matter;
4.Select a Certified Public Accountant to make yearlyexamination or audit of all financial records of the Gloucester County Democratic Committ
The County Chair shall call meetings of the Executive Committee as deemed necessary after at
least five (5) days written notice to each committee member. The County Chair may also call such additional meetings of the Executive Committeeon said notice as he deems necessary and shall call a special meeting of the Executive Committee on said notice upon the written request of
a majority of the total membership of the ExecutiveCommittee.
Vacancies shall be filled for the unexpired portionof the term only and in the manner in
which the original appointment was made.
Members of the Screening Committee shall be the Municipal Chairpersons, County Chair
and County Officers and will perform the following duties:
1.To present to the County Chair recommendations for appointment
2.To present to the County Committee recommendations or candidates.
SECTION A. MEMBERS
The County chair will appoint the members of the Policy Board.
SECTION B. TERMS
The terms of each member of the Policy Board shall expire the first Saturday after the Primary
SECTION C. DUTIES
The duties of the Policy Board shall be:
1.Act as a Grievance Committee and make suitable recommendations to the County Chair.
2.Serve as a Platform Committee.
3.Review By-Laws and the Constitution of the Gloucester County DemocraticCommittee annually and recommend changes to the Committee as needed.
SECTION D. MEETINGS
Meetings shall be held at the call of the County Chair or by a majority of the members of the
SECTION E. ROSTER
The Policy Board shall consist of at least nine (9)members, no more than eleven (11) members.
SECTION A. MEMBERS
The County Chair will appoint the members to the Finance Committee plus the County Committee Treasurer.
SECTION B. TERMS
The terms of each Finance Committee member shall expire on the first Saturday after the Primary
SECTION C. DUTIES
The duties of the Finance Committee are as follows:
2.Make recommendations for the use of funds.
SECTION D. MEETINGS
Meetings are to be called by the County Chair or by
a majority of the members.
SECTION A. SPECIAL COMMITTEES
The County Chair or the County Committee from time to time may appoint such special
committees, for specific purposes, as they may deemadvisable.
SECTION B. REMOVAL FROM COMMITTEE
A vacancy in chairmanship, of any committee may be declared by a two-third (2/3) vote
of that committee upon:
1.That member’s moving out of County
2.That member’s non-performance of duty on Committee
3.That member’s behavior prejudicial to the reputation or proper
functioning of the Democratic Party.
SECTION A. ORGANIZATION MEETING
The annual organizational meeting of the County Committee shall be held after the primary Election each year, on the date fixed by Statute.
SECTION B. OTHER REGULAR MEETINGS
Regular meetings as deemed necessary shall be held during each calendar year at the call of the
SECTION C. SPECIAL MEETINGS
Special meetings may be held at any time upon the call of the County Chair, upon the call
of a majority of the Executive Committee, or upon the written request of fifteen percent
(15%) of the members of the County Committee addressed to the County Chair and the
Secretary of the County Committee.
SECTION D. QUORUM
Fifteen percent (15%) of the elected members of theCounty Committee shall constitute a quorum for the transaction of business.
SECTION E. NOTICE OF MEETINGS
Written notice of meetings setting forth the place,date, hour and agenda of meeting shall be
mailed by regular mail by the Secretary to all members noted under Article V, Section C.
ORDER OF BUSINESS
SECTION A. CALL TO ORDER
2.Consideration of Minutes from the previous meeting
4.Reports of Committees
5.Reports of Special Committees
6.Reports of Officers
SECTION B. RULES
Unless otherwise provided for in these By-Laws or by Statute, Robert’s Rules of Order shall
govern all business.
AMENDMENTS TO BY-LAWS
SECTION A. EFFECTIVE DATES
These By-Laws shall become effective immediately upon adoption.
SECTION B. SUBMISSION OF AMENDMENTS
Any amendment to these By-Laws shall be in writing and shall be submitted to the County Chair
at least ten (10) days prior to the date of the meeting at which said amendment is to be considered.
SECTION C. ADOPTION
An amendment shall be adopted by a two third (2/3) vote of the elected members of the County
Committee present and voting at the meeting at which said amendment is considered. An
amendment itself provides otherwise.